Fitness centers are the most complex piece of this puzzle
A fitness center typically has:
- A main gym floor (open access for members)
- One or more group fitness studios (yoga, HIIT, dance, spin)
- Personal training rooms or zones
- 10-30 trainers, some employees, most freelance, teaching across multiple class types
- Members, drop-ins, package holders, corporate accounts
The scheduling and settlement complexity stacks fast. Off-the-shelf gym software can handle one or two of these dimensions; rarely all of them.
Gymiti for fitness centers: one system across the rented-space layer
Gymiti's strength is the operational layer: rooms, schedules, capacity, settlement. It pairs well with your existing member-management software (which handles memberships, billing, access control) and lets each system focus on what it does best.
What Gymiti handles:
- Multi-room scheduling with per-room capacity and conflict detection
- Per-class-type, per-trainer settlement (with different rates per type)
- Group class signups by members or drop-ins, with waitlists when classes fill
- Personal training session booking with conflict-aware room allocation
What Gymiti doesn't handle (and shouldn't):
- Member registration, monthly billing, access control — keep those in your member-management system (e.g. ABC Fitness, Perfect Gym, Glofox).
- Member check-in / turnstile integration.
The right setup is usually Gymiti for the trainer-and-room operational layer + your member management system for memberships and billing.
Features for a multi-room fitness center
1. Multi-room capacity
Main studio: 25 capacity for group fitness. Spin studio: 18 bikes. PT room: 1:1 or 2:1 only. Define and enforce each.
2. Trainer roster with per-class-type rates
Anna teaches HIIT (60% revenue share) and yoga (flat rate). Diego does personal training (per-session rate). The system applies the right rate per booking.
3. Group class signup with waitlist
Group classes have capacity caps. Once full, members go onto a waitlist; cancellations auto-promote the next person if there's time (12h+ window).
4. Personal training booking
PT rooms with capacity rules (typically 1 client, sometimes 2-3 for group PT). Each session priced per client count or per session type.
5. Cancellation policy with revenue protection
Standard 12-hour rule with exception logic to keep the room commercially viable when partial cancellations happen.
6. Per-trainer monthly settlement reports
Export per-trainer payout reports for invoicing. Separates revenue by class type so you can see what's actually profitable.
How a fitness center deploys it
- Define each room with its capacity and primary use (group studio, spin room, PT room, etc.).
- Set up class types: group fitness classes, personal training, semi-private training.
- Configure per-trainer rate cards per class type.
- Invite trainers; they pick their available class types and start scheduling.
- Sync trainer schedules with member-facing booking (either via Gymiti's public page or through your member-management system if it has a calendar feed).
Gymiti vs all-in-one fitness center software
| Gymiti | Mindbody | Glofox | Perfect Gym | |
|---|---|---|---|---|
| Built around freelance/contract trainers | ✅ | ⚠️ | ⚠️ | ⚠️ |
| Per-trainer, per-class-type settlement | ✅ | ❌ | ❌ | ⚠️ |
| Member registration + billing | ❌ (pair with member-mgmt tool) | ✅ | ✅ | ✅ |
| Access control / turnstile | ❌ | ✅ | ⚠️ | ✅ |
| Class scheduling + waitlists | ✅ | ✅ | ✅ | ✅ |
| Multi-room / multi-location | ✅ | ✅ | ✅ | ✅ |
If you want one tool that does everything (memberships, billing, access control, scheduling), Mindbody or Perfect Gym are designed for that. The trade-off is that scheduling and trainer settlement are usually weaker.
If you want best-of-breed for trainer scheduling and settlement and you already have a member-management system you like, Gymiti slots in cleanly.
FAQ
Do I need a separate member-management system?
If you charge memberships, handle access control, or need turnstile integration, yes — Gymiti doesn't do those things. Pair Gymiti with a member-management tool.
Can members book classes via Gymiti?
Yes, via the public booking page. Many centers use a hybrid setup: members log in via their member-management system, click through to Gymiti for class booking.
How are personal training packages handled?
Per-session pricing is the default. Package tracking is on the roadmap; for now, manage packs in the member-management system and use Gymiti to schedule the actual sessions.
Multiple locations?
Yes — one Gymiti account can manage multiple fitness centers with per-location subdomains.
How does settlement work for employee trainers vs freelance?
Configure each trainer's rate card the way you actually pay them. Employees on flat salary just don't get a payout report from Gymiti (you pay them externally). Freelance trainers get monthly payout reports based on their actual sessions.
Pricing?
See the pricing page. Cost scales with active trainers and rooms. 14-day free trial.