A sports hall isn't a gym — it's a piece of infrastructure that you rent out
Run a gymnasium, multi-sport hall or sports venue? You aren't teaching classes yourself. You're renting time blocks to:
- Local sports clubs (volleyball, basketball, handball, futsal) for training
- Schools and academies for after-hours practice
- Individual coaches running their own training groups
- Occasional event organisers (tournaments, exhibitions)
The job is time-block management, not class scheduling — and most "gym software" misses that distinction.
Gymiti for sports venues: hours-as-product
Gymiti's room-based model works cleanly for sports halls. Each hall is a room; each booking is a time block; each renter is a client. Capacity, conflict detection, settlement — same primitives, different vocabulary.
What this gives the venue manager:
- A single calendar showing every booking across every hall — no more spreadsheet juggling.
- Self-service booking for trusted renters: regular clubs can book recurring slots themselves; new renters go through a request/approval flow.
- Automatic invoicing data: monthly reports per renter, per hall, per time band (peak vs off-peak pricing supported).
Features for sports venues
1. Multiple halls with different rental rates
Main hall: 120 PLN/hour peak, 80 PLN off-peak. Side hall: 60 PLN/hour. Define rates per hall and per time band.
2. Recurring bookings for regular clubs
The volleyball club books Tuesdays 6-8pm every week. Set it up once as a recurring booking; the system books out the next 12 months and flags any conflicts.
3. Booking approval workflow (optional)
New renters submit a booking request that goes to you for approval. Trusted regulars get instant booking rights. You choose the policy per client.
4. Peak vs off-peak pricing
Different hourly rates for different time bands and days of the week. The system applies the right rate per booking automatically.
5. Equipment rental add-ons
Goals, nets, scoreboards, sound systems — track which equipment is rented with each booking and add it to the invoice.
6. Monthly per-renter invoicing reports
Each renter's monthly statement: list of bookings, hours used, equipment hired, total owed. Export and invoice in your accounting software.
How a sports venue sets this up
- Define each hall as a "room" in Gymiti, with its rental rate(s) and operating hours.
- Set up time bands (peak / off-peak) and the rate per band per hall.
- Configure equipment add-ons with their rates.
- Invite recurring renters as users; new bookers go through the public request page.
- Watch the calendar fill up; export monthly invoicing reports.
How Gymiti differs from general venue booking software
| Gymiti | SkedDA | Skedda | Spond | |
|---|---|---|---|---|
| Multi-hall + multi-tenant venues | ✅ | ✅ | ✅ | ⚠️ |
| Time-band pricing (peak/off-peak) | ✅ | ⚠️ | ⚠️ | ❌ |
| Recurring bookings with conflict detection | ✅ | ✅ | ✅ | ⚠️ |
| Per-renter monthly settlement reports | ✅ | ⚠️ | ⚠️ | ❌ |
| Equipment add-on tracking | ✅ | ⚠️ | ⚠️ | ❌ |
Skedda and similar are solid venue-booking tools. Gymiti's edge is the settlement layer — generating monthly per-renter invoicing data the way it does for trainer payouts, but inverted (you charge them, not pay them).
FAQ
Can renters book themselves online?
Yes. Trusted renters (clubs you work with regularly) can get instant-book rights. New renters can be routed through an approval flow.
How does recurring booking work with school holidays?
Set up the recurring booking with start/end dates and any blackout periods. The system auto-skips bookings on blackout dates.
What if two clubs want the same slot?
The system blocks the conflict at booking time. First-come, first-served, with a visible booking history if you need to mediate.
Tournament weekends — how do you handle them?
Tournaments are typically a long-form booking that occupies one or more halls for the day. Block out the time, optionally with equipment rental, and other regular bookings respect the conflict.
Multiple venues?
Yes — one Gymiti account can manage multiple venues, each with its own subdomain.
Pricing?
See the pricing page. Plans scale with the number of halls and active renters. 14-day free trial.