Personal Training Client Contract: Complete Legal Template & Guide 2025

✓ Identification of parties (legal names, addresses)
✓ Services to be provided (scope of personal training)
✓ Compensation (amount, payment schedule)
✓ Duration of agreement (term)
✓ Signatures from both parties

PERSONAL TRAINING SERVICES AGREEMENT
Agreement No. ___/2025
Made and entered into on _____________ [date]
In the State of _____________
Between:
1. _____________ [Trainer Name], doing business as
   _____________ [Business Name], located at _____________,
   EIN/SSN: _____________, State License (if applicable): _____________,
   Email: _____________, Phone: _____________,
   hereinafter referred to as "Trainer"
AND
2. _____________ [Client Name], residing at _____________,
   Date of Birth: _____________,
   Email: _____________, Phone: _____________,
   hereinafter referred to as "Client"
Collectively referred to as "Parties"
§ 1. SERVICES PROVIDED
1.1. The Trainer agrees to provide the Client with personal training services,
including:
   a) One-on-one personal training sessions,
   b) Development and modification of individualized training programs,
   c) General fitness and exercise guidance.
1.2. This Agreement covers _____ training sessions / monthly membership
including _____ sessions per month.
1.3. Each training session is _____ minutes in duration.
1.4. Trainer represents that they possess professional qualifications
for personal training, evidenced by certification(s) from
_____________ [NASM, ACE, ISSA, NSCA, ACSM, etc.].
§ 2. FITNESS GOALS
2.1. Client declares the following fitness goals: _____________
2.2. Trainer will exercise reasonable professional care in helping Client
work toward their goals; however, Trainer does not guarantee specific
results. This is a professional services agreement requiring competent
performance, not a guarantee of particular outcomes.
§ 3. TERM OF AGREEMENT
3.1. This Agreement is effective from _____________ [start date]
until _____________ [end date] / on a month-to-month basis /
until the training package is exhausted.
3.2. Training packages expire _____ months from the date of purchase.
§ 4. COMPENSATION
4.1. Client agrees to pay Trainer:
   a) $_____ per individual session, or
   b) $_____ for a package of _____ sessions.
4.2. Payment is due in advance before the first session of the package /
at the beginning of each month via bank transfer to account
_______________ / cash / credit card / [payment processor].
4.3. Payment is considered received when funds clear in Trainer's account.
§ 5. TRAINER OBLIGATIONS
5.1. Trainer agrees to:
   a) Conduct training sessions with professional standard of care
   expected in the fitness industry,
   b) Adapt training programs to Client's capabilities and health status
   based on information provided by Client,
   c) Instruct Client on proper exercise technique and safety,
   d) Maintain confidentiality of Client's personal and health information.
§ 6. CLIENT OBLIGATIONS
6.1. Client agrees to:
   a) Provide truthful and complete health information in the Health
   Disclosure Form (Exhibit A),
   b) Immediately inform Trainer of any changes in health status,
   c) Follow Trainer's instructions during sessions,
   d) Report any discomfort or pain during training,
   e) Wear appropriate athletic attire and footwear,
   f) Make timely payments as specified.
§ 7. CANCELLATIONS AND RESCHEDULING
7.1. Client may cancel a session without penalty with at least 24 hours'
notice.
7.2. Cancellations with less than 24 hours' notice:
   a) Session is considered used, or
   b) Client pays a cancellation fee of 50% of the session rate.
7.3. "No-show" (failure to appear without notice) = session considered used
and no refund or makeup session provided.
7.4. Trainer may cancel a session for valid reasons, offering a makeup
session or refund.
7.5. If Trainer is more than 15 minutes late without notice, the session
will be extended at no additional charge or Client may reschedule.
§ 8. LIABILITY AND ASSUMPTION OF RISK
8.1. Client acknowledges that participation in exercise and fitness
activities involves inherent risks, including but not limited to:
muscle soreness, strains, sprains, torn muscles/ligaments, broken bones,
heart attack, stroke, or even death.
8.2. Client voluntarily assumes all risks associated with participation
in personal training, even when Trainer exercises reasonable care.
8.3. Trainer is not liable for injuries or damages resulting from:
   a) Client's failure to disclose or misrepresentation of health information,
   b) Client's failure to follow Trainer's instructions,
   c) Client's improper exercise technique despite Trainer's corrections,
   d) Client continuing to exercise despite pain or discomfort not reported
   to Trainer,
   e) Client's independent exercise without Trainer supervision,
   f) Acts of God or circumstances beyond Trainer's control.
8.4. Trainer maintains professional liability insurance with coverage of
$_____ per occurrence / $_____ aggregate (recommended: $1M/$2M minimum).
8.5. Client acknowledges they have been advised to obtain personal accident
insurance and/or health insurance.
§ 9. REFUNDS AND TERMINATION BY CLIENT
9.1. RIGHT TO CANCEL (for contracts initiated remotely or at locations
other than Trainer's regular place of business):
Consumer clients have a 3-day right to cancel from the date of signing
(Federal Trade Commission Cooling-Off Rule, 16 CFR Part 429).
9.2. PACKAGE REFUND POLICY:
If Client terminates this Agreement before using all purchased sessions:
   a) Used sessions will be charged at the single-session rate (not
   package rate),
   b) An administrative fee of $_____ will be deducted,
   c) Remaining balance will be refunded within 14 days.
Example calculation:
Package purchased: 10 sessions @ $800 ($80/session package rate)
Single session rate: $100
Sessions used: 4
Calculation: (4 × $100) + $50 admin fee = $450 charged
Refund: $800 - $450 = $350
§ 10. TERMINATION OF AGREEMENT
10.1. Either Party may terminate this Agreement with 7 days' written notice.
10.2. Trainer may terminate immediately for:
   a) Repeated violations of Agreement terms by Client,
   b) Non-payment after written notice,
   c) Client behavior that threatens health or safety.
10.3. Termination notice must be in writing or via email to be effective.
§ 11. PRIVACY AND DATA PROTECTION
11.1. Trainer will maintain the confidentiality of Client's personal
information and health data in compliance with applicable privacy laws
including HIPAA (if applicable) and state privacy statutes.
11.2. Client's personal information will only be shared with third parties
with Client's express written consent or as required by law.
11.3. Client data will be retained for _____ years following termination
of this Agreement for business records and potential liability claims.
§ 12. INDEMNIFICATION
12.1. Client agrees to indemnify and hold harmless Trainer from any claims,
demands, or causes of action arising from Client's breach of this Agreement
or Client's negligent or intentional acts.
§ 13. DISPUTE RESOLUTION
13.1. Any disputes arising from this Agreement will first be addressed
through good-faith negotiation between the Parties.
13.2. If negotiation fails, disputes will be resolved through:
[Select one: Mediation / Binding Arbitration / Litigation]
in _____________ County, _____________ State.
13.3. The prevailing party in any dispute may be entitled to recover
reasonable attorneys' fees and costs.
§ 14. GENERAL PROVISIONS
14.1. This Agreement is governed by the laws of the State of _____________
without regard to conflict of laws principles.
14.2. Any modifications to this Agreement must be in writing and signed
by both Parties.
14.3. If any provision is found unenforceable, the remaining provisions
remain in full effect.
14.4. This Agreement constitutes the entire agreement between the Parties.
14.5. Integral parts of this Agreement include:
   - Exhibit A: Health Disclosure and Medical History Form
   - Exhibit B: Assumption of Risk and Liability Waiver
   - Exhibit C: Terms of Service / House Rules
14.6. This Agreement is executed in duplicate, with each Party retaining
one original copy.
______________________          ______________________
      Trainer                           Client
   [Printed Name]                   [Printed Name]
   Date: __________                 Date: __________
[City, State]

HEALTH DISCLOSURE AND MEDICAL HISTORY FORM
(Exhibit A to Personal Training Services Agreement)
I, _____________ [Client Name], born on _____________, residing at
_____________, make the following health disclosures:
1. CURRENT HEALTH STATUS
□ I am in good health and have no known medical conditions that would
  prevent me from participating in moderate to vigorous exercise.
□ I have the following conditions that may affect my ability to exercise:
  _____________________________________________________________
2. MEDICAL CONDITIONS
Do you currently have or have you ever been diagnosed with any of the following?
□ Heart disease (coronary artery disease, heart attack, arrhythmia, heart valve disease)
□ High blood pressure (hypertension)
□ Diabetes (Type 1 / Type 2)
□ Asthma or respiratory conditions
□ Epilepsy or seizure disorder
□ Thyroid disease
□ Kidney disease
□ Osteoporosis
□ Arthritis (rheumatoid arthritis, osteoarthritis)
□ Back problems (herniated disc, chronic pain)
□ Pregnancy (current week: _____)
□ Other: _____________________________________________
3. CARDIOVASCULAR RISK FACTORS (American College of Sports Medicine criteria)
□ Age: Men ≥45 years, Women ≥55 years
□ Family history of heart disease (parent or sibling before age 55/65)
□ Current smoker or quit within past 6 months
□ Sedentary lifestyle (less than 30 min exercise 3x/week for 3 months)
□ BMI ≥30 or waist girth >102 cm (men) / >88 cm (women)
□ Blood pressure ≥140/90 mmHg (or taking antihypertensive medication)
□ Total cholesterol ≥200 mg/dL or taking lipid-lowering medication
□ Fasting blood glucose ≥100 mg/dL or taking glucose-lowering medication
**Note:** If 2 or more risk factors are checked, physician clearance is
recommended before beginning vigorous exercise.
4. PAST INJURIES AND SURGERIES
□ No history of significant injuries or surgeries
□ Past injuries/surgeries: _____________________________________
  ____________________________________________________________
5. CURRENT MEDICATIONS
□ I do not take any medications regularly
□ I take the following medications: __________________________________
  ____________________________________________________________
6. ALLERGIES
□ No known allergies
□ Allergies: ____________________________________________________
7. PHYSICIAN INFORMATION
Primary Care Physician: _____________
Phone: _____________ Address: _____________
Date of last physical examination: _____________
□ I have been cleared by my physician for exercise participation
□ I have NOT obtained physician clearance (exercising at my own risk)
8. PREGNANCY (if applicable)
□ I am not pregnant
□ I am pregnant – current week: _____
□ I have physician clearance to exercise during pregnancy
9. EMERGENCY CONTACT
Name: _____________ Relationship: _____________
Phone: _____________ Alternative Phone: _____________
10. ACKNOWLEDGMENTS AND REPRESENTATIONS
a) I acknowledge that I am participating in personal training activities
   at my own risk and voluntarily.
b) I agree to immediately inform the Trainer of any health changes,
   injuries, discomfort, or unusual symptoms before, during, or after
   exercise sessions.
c) I acknowledge that I have been informed of the potential risks
   associated with physical exercise.
d) I understand that the Trainer is not a medical doctor, physical
   therapist, or registered dietitian and cannot provide medical diagnoses,
   treatment, or medical nutrition therapy.
e) I acknowledge that providing false or incomplete health information
   releases the Trainer from liability for any injuries or damages
   resulting from my participation in training sessions.
f) I authorize the Trainer to contact my physician and/or emergency
   services if necessary during a medical emergency.
g) I confirm that all information provided above is true, complete,
   and accurate to the best of my knowledge.
Client Signature: _____________    Date: _____________
Trainer Signature: _____________   Date: _____________
(Acknowledging receipt and review)

ASSUMPTION OF RISK AND LIABILITY WAIVER
(Exhibit B to Personal Training Services Agreement)
READ CAREFULLY BEFORE SIGNING
THIS DOCUMENT AFFECTS YOUR LEGAL RIGHTS
I, _____________ [Client Name], acknowledge and agree to the following:
1. NATURE OF PERSONAL TRAINING ACTIVITIES
Personal training involves physical exercise and exertion, including but
not limited to: cardiovascular training, resistance training, flexibility
exercises, functional movement training, and sports-specific conditioning.
2. ACKNOWLEDGMENT OF RISKS
I understand and acknowledge that participation in personal training and
physical exercise activities involves inherent risks, dangers, and hazards,
including but not limited to:
   a) Minor injuries: muscle soreness, strains, sprains, bruises, cuts
   b) Moderate injuries: torn ligaments/tendons, broken bones, joint injuries
   c) Severe injuries or conditions: heart attack, stroke, heat exhaustion,
      severe orthopedic injuries
   d) Catastrophic outcomes: permanent disability or death
I acknowledge that these risks exist even when:
   - Exercise is performed with proper technique
   - Trainer provides appropriate supervision and instruction
   - Safety precautions are followed
   - Equipment is properly maintained
3. ASSUMPTION OF RISK
I VOLUNTARILY ASSUME ALL RISKS associated with participation in personal
training sessions and related activities, whether those risks are known
or unknown, anticipated or unanticipated.
I understand that the Trainer will exercise reasonable professional care,
but cannot eliminate all risks inherent in physical activity.
4. RELEASE AND WAIVER OF LIABILITY
To the fullest extent permitted by law, I HEREBY RELEASE, WAIVE, DISCHARGE,
and COVENANT NOT TO SUE _____________ [Trainer/Business Name], their
employees, agents, successors, and assigns (collectively "Released Parties")
from any and all liability, claims, demands, actions, or causes of action
arising from any injury, damage, loss, or death to person or property
resulting from my participation in personal training activities.
This release applies to claims arising from:
   a) Ordinary negligence of the Released Parties
   b) The inherent risks of physical exercise
   c) Use of exercise equipment and training facilities
   d) My own actions or inactions
5. LIMITATIONS OF RELEASE
This release DOES NOT apply to:
   a) Gross negligence or willful misconduct by Trainer
   b) Violations of state or federal law
   c) Intentional torts or criminal acts
   [Note: Some states prohibit waivers for ordinary negligence in certain
   contexts; consult local counsel]
6. INDEMNIFICATION
I agree to INDEMNIFY and HOLD HARMLESS the Released Parties from any
claims, lawsuits, damages, losses, or expenses (including attorneys' fees)
arising from my breach of this Agreement, my negligent or intentional acts,
or claims brought by third parties related to my participation in training.
7. MEDICAL TREATMENT AUTHORIZATION
In the event of injury or medical emergency, I authorize the Trainer to:
   a) Administer first aid
   b) Contact emergency medical services (911)
   c) Transport me to a medical facility
   d) Contact my emergency contact
I agree to assume all costs of medical treatment, transportation, and
related expenses.
8. PHOTOGRAPHIC/VIDEO RELEASE (optional)
□ YES / □ NO – I consent to the Trainer photographing or recording me
during training sessions for use in promotional materials, social media,
or before/after documentation.
9. ACKNOWLEDGMENT OF UNDERSTANDING
I have carefully read this Assumption of Risk and Liability Waiver.
I understand that by signing below, I am giving up substantial legal
rights, including the right to sue for injuries.
I sign voluntarily, with full knowledge of its significance, and confirm
that:
   a) I have had sufficient time to review this document
   b) I have had the opportunity to ask questions and seek legal counsel
   c) I understand the legal consequences of signing
   d) No oral representations or promises have been made to induce my signature
Print Name: _____________
Signature: _____________         Date: _____________
PARENT/GUARDIAN CONSENT (if client is under 18 years old):
I, _____________ [Parent/Guardian Name], as parent or legal guardian
of _____________ [Minor's Name], a minor, hereby consent to the minor's
participation in personal training and agree to all terms of this waiver
on behalf of the minor.
Parent/Guardian Signature: _____________  Date: _____________

§ 9.2. PACKAGE TERMINATION REFUND:
If Client terminates this Agreement before exhausting purchased sessions:
   a) Used sessions will be charged at the single-session rate
   (not discounted package rate),
   b) An administrative processing fee of $_____ (or __% of package cost,
   not to exceed $___) will be deducted,
   c) Remaining balance will be refunded within 14 business days.

PERSONAL TRAINING TERMS OF SERVICE
(Exhibit C to Personal Training Services Agreement)
§ 1. GENERAL PROVISIONS
1.1. These Terms of Service govern the provision of personal training
services by _____________ [Trainer/Business Name].
1.2. These Terms are incorporated into and form part of the Personal
Training Services Agreement.
§ 2. PARTICIPATION REQUIREMENTS
2.1. To participate in personal training, Client must:
   a) Be at least 18 years old (minors require parent/guardian written consent),
   b) Complete and sign Health Disclosure and Medical History Form,
   c) Sign Assumption of Risk and Liability Waiver,
   d) Make payment in advance of services.
2.2. Clients are strongly encouraged to obtain personal accident insurance
and maintain health insurance coverage.
2.3. Clients must wear appropriate athletic attire and closed-toe athletic
shoes during all training sessions.
§ 3. TRAINING SESSION PROCEDURES
3.1. Standard session duration is 60 minutes unless otherwise specified.
3.2. Clients should arrive 5-10 minutes before scheduled session time.
3.3. Clients must follow Trainer's instructions regarding exercise
technique, safety protocols, and equipment use.
3.4. Trainer reserves the right to modify or terminate a session if Client
appears impaired, ill, or unable to safely participate.
3.5. Trainer has the right to stop a session immediately if Client's
health or safety is at risk.
§ 4. SCHEDULING AND CANCELLATIONS
4.1. Training schedules are established by mutual agreement between
Trainer and Client.
4.2. Cancellation without penalty: Minimum 24 hours' notice required.
4.3. Late cancellation (< 24 hours) or no-show: Session considered used,
no makeup or refund.
4.4. Client lateness: If Client arrives more than 15 minutes late,
Trainer may decline to conduct session or shorten session duration
with no refund or makeup.
4.5. Trainer may cancel sessions for emergencies, illness, or
unavoidable circumstances, offering makeup session or credit.
§ 5. TRAINING PACKAGES AND EXPIRATION
5.1. Training packages are valid for _____ months from purchase date.
5.2. Package suspension: Packages may be frozen for up to 2 weeks
for documented illness or emergency (medical documentation required).
5.3. Expired packages: No refunds or extensions for expired packages
except in cases of documented medical disability preventing participation.
§ 6. PAYMENT POLICIES
6.1. Payment is due in advance of services.
6.2. Accepted payment methods: Cash, check, credit/debit card,
[digital payment methods].
6.3. Returned checks: $35 fee plus session cost at single-session rate.
6.4. Late payments: Services may be suspended until payment is current.
§ 7. FACILITY USE AND CONDUCT
7.1. Clients using Trainer's designated facility must comply with
all facility rules and policies.
7.2. Prohibited conduct:
   a) Use of alcohol or illegal drugs before or during training
   b) Disruptive, threatening, or abusive behavior
   c) Harassment or discrimination based on protected characteristics
   d) Recording or photographing other facility users without consent
7.3. Violation of conduct policies may result in immediate termination
of Agreement without refund.
§ 8. EQUIPMENT AND PERSONAL BELONGINGS
8.1. Trainer provides exercise equipment for use during sessions only.
8.2. Client is responsible for proper use of equipment as instructed.
8.3. Trainer is not responsible for loss, theft, or damage to Client's
personal belongings.
8.4. Client agrees not to use gym equipment independently without
Trainer supervision unless specifically authorized.
§ 9. NUTRITION AND SUPPLEMENTATION GUIDANCE
9.1. Trainer may provide general nutrition guidance and healthy eating
education as part of holistic fitness programming.
9.2. Trainer does NOT provide medical nutrition therapy, meal plans for
therapeutic purposes, or diagnosis/treatment of medical conditions unless
separately licensed as Registered Dietitian (RD) or Licensed Dietitian-
Nutritionist (LDN).
9.3. Clients with medical conditions requiring dietary modification should
consult a registered dietitian or physician.
9.4. Trainer does not sell, endorse, or recommend specific supplements
except for general education purposes.
§ 10. MODIFICATIONS TO TERMS
10.1. Trainer reserves the right to modify these Terms with 14 days'
written notice to Client.
10.2. Continued use of services after notice constitutes acceptance
of modified Terms.
§ 11. SEVERABILITY
11.1. If any provision of these Terms is found unenforceable, all other
provisions remain in full effect.
§ 12. GOVERNING LAW
12.1. These Terms are governed by the laws of the State of _____________
without regard to conflict of laws principles.
Effective Date: _____________
I acknowledge that I have read, understood, and agree to these Terms of Service:
Client Name (Print): _____________
Client Signature: _____________    Date: _____________

□ Signed Personal Training Services Agreement (2 copies - one for each party)
□ Health Disclosure and Medical History Form (Exhibit A)
□ Assumption of Risk and Liability Waiver (Exhibit B)
□ Terms of Service (Exhibit C)
□ Marketing consent forms (optional - email, SMS, photo/video)
□ Payment confirmation / receipt
□ Current professional liability insurance policy
□ Proof of professional certification (NASM, ACE, ISSA, NSCA, ACSM, etc.)
□ State business license (if required in your jurisdiction)